The policies and guidelines provided on this page are in place to protect the quality and integrity of all forms of scholarly practice and research, as well as the reputations of the publications produced by JMSSE and the learned societies that we represent.
Journal Policy: Submission of an article implies that the work described has not been published previously(except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the publisher. Authors accept full responsibility for the factual accuracy of the data presented and should obtain any authorization necessary for publication. As such the contents of the papers are the sole responsibility of the authors and publication shall not imply the concurrence of the editors or publisher. JMSSE has a policy of screening for plagiarism.
Peer Review Policy: All peer-review is single blind. If found suitable for further consideration, papers are subject to peer review by independent, anonymous expect referees. All papers are submitted to referees who advise the editor on the matter of acceptance in accordance with the high standards required on the understanding that the subject matter has an element of novelty and has not been previously published and is not under consideration elsewhere. Referee names are not disclosed, but their views are forwarded by the editor to the authors for consideration. Authors are encouraged to suggest at least three to five names of experts in the field when papers are first submitted
All authors are expected to adhere to the following guidelines when submitting to the JMSSE:
- The article represents the authors’ own original work
- The article is not being considered or reviewed by any other publication
- The article has not been published elsewhere in the same or a similar form. This includes publication of an article in different languages and the reuse of substantial portions of articles without acknowledgement of prior publication
- All authors are aware of and have consented to the submission and declared any potential conflict of interest – be it professional or financial – which could be held to arise with respect to the article
- All authors fulfil the requirements for authorship
- Authors must cite all relevant publications that have been used in or influenced the work, including their own previously published articles
- Information obtained privately, as in conversation, correspondence, or discussion, should only be used and reported with written permission from the source and acknowledged as a personal communication.
- The article contains no libellous, defamatory or unlawful statements
- If asked to provide a list of suggested reviewers, authors must provide the correct details for suitable reviewers with the appropriate experience to review, ensuring that the suggested reviewers do not have a conflict of interest.
Plagiarism is the unauthorised and/or unacknowledged use or imitation of works, language, and ideas of another. Generally, in the context of article publication, plagiarism occurs when one researcher/author uses the words, language, or ideas of another researcher/author without making it clear within the narrative or referencing of the article that this has occurred; that is, passing off a piece of research or text as his or her own.
However, authors should also be aware of self plagiarism (redundant publication). This may occur where an author presents in an article items that he or she has previously published in his or her other works, and makes no reference to those other works.
Plagiarism can be committed through the literal copying of other authors’ work without making proper acknowledgement, but also through copying “substantial” elements of a work. Plagiarism may also take place through paraphrasing of another’s work without acknowledgement.
Use or paraphrasing of “substantial” amounts of work may mean making a decision about the quality or importance of what is being used, so it is always best to reference anything, however small or seemingly insignificant, that comes from the work of another person or that you have previously published yourself.
Authors should ensure that they clearly cite, reference and acknowledge all instances where they have used or been influenced by the work of others, including their own previously published articles and research material. Self plagiarism, especially where the copyright of the published article has been assigned to a publisher, learned society or other third party, is as serious as plagiarism of others, and must be avoided. All sources must be disclosed.
Authors should be aware that JMSSE may on occasion randomly check submissions to verify their originality. Submissions may be compared against the CrossCheck database and/or checked using automated software packages. Authors should not consider this in any way an indication of suspicion of guilt, rather a standard, random procedure implemented to uphold the integrity of our journal.
Where possible, we makes articles published in its journals available to CrossCheck, to help to protect authors’ priority and to guard against plagiarism.
Multiple or redundant publication
Redundant publication is the multiple publication or submission of the same research to different journals by an author. This includes publication of an article in different languages. It includes the reuse of substantial portions of articles without acknowledgement of prior publication.
Multiple submission or multiple publication of research is unethical. It wastes the time of the editors and reviewers that form research communities and contribute to the publication of scholarly journals.
Authors must inform the editors of JMSSE to which they submit their work about any related papers by any of the authors of the article that have been submitted to the same or other journals.
Authors should note that the submission of substantially similar articles to multiple journals, where perhaps some wording has been changed, but the outcome of the paper is substantially the same, also counts as redundant publication.
The practice of fragmenting research findings in order to increase the number of possible articles available for publication is to be discouraged in the strongest possible terms.
Any article found to have been submitted to, or under consideration by, more than one journal will be immediately rejected. Sanctions, such as a ban from submitting further publications for a specified period may also be considered.
Acknowledgement of sources
Authors should ensure that they clearly cite, reference and acknowledge all instances where they have used or been influenced by the work of others, including their own previously published articles and research material.
If passages of text are copied word for word, the source must be given and the text must be placed within quotation marks. If the original text is paraphrased or reproduced with minor alterations, this must be made clear and the source given. It is unacceptable to reproduce extensive passages of text without permission from the author(s) and the copyright holder.
Information obtained in conversation, correspondence or discussion should only be used and reported with written permission from the source and should be acknowledged as a personal communication.
If an article reproduces research material, tables, images, or quotations of a substantial nature, the author must seek permission to use that material and fully acknowledge the owner and/or copyright owner.
Authorship should be limited to those who have made a significant contribution to the work reported and who share responsibility and accountability for the results.
The guidelines state that authorship should be limited to those who have fulfilled all of the following criteria:
- Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data
- Drafting the article or revising it critically for important intellectual content and,
- Final approval of the version to be published
If others participated in substantial aspects of the research but do not meet the criteria for authorship, they should be listed as contributors in the acknowledgments.
Acquisition of funding, collection of data, or general supervision of the research group, alone does not constitute authorship. Those who did not make a meaningful contribution should not be included as contributing authors for the sake of prestige or their own referencing quota.
For studies conducted by large, multi-centred groups, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.
COPE has a useful guide for authors on managing authorship and handling disputes.
Changes to authorship after acceptance
This policy concerns the addition, deletion, or rearrangement of author names in the authorship list of accepted articles.
Before the accepted article is published in an issue:
Requests to make changes to the authorship must be sent by the corresponding author to the managing editor. This includes requests to:
- add or remove authors
- rearrange the order in which authors are listed
- change the corresponding author
The request must contain: i) the reason for the change and ii) signed confirmation (by e-mail, fax or letter) from all authors (including authors being added or removed) confirming that they agree with the change.
This policy applies to articles that have been published online as Advance Articles.
After the accepted article is published in an issue:
Changes to authorship after the accepted article is published in an issue will generally not be made. The corresponding author should, in the first instance, contact the managing editor with the information described above. Requests will be discussed with the academic editor.
Dishonesty and libel
Authors must use their best endeavours to ensure the material that they submit contains no fictitious data, reference omissions, or false statements.
Authors should avoid the use of personal, critical, or disparaging remarks and accusations against fellow researchers, colleagues or other individuals. Critical analysis of the work of other researchers may be justified, but defamatory or actionable material must not be included.
It is a condition of submission to the JMSSE that all authors of any article found, following due process, to breach good practice accept responsibility for this breach, which will be subject to sanction at the Publisher's and Editors' absolute discretion. These sanctions may include, inter alia, the retraction of a published article; publication of a note of correction or apology; banning of future submissions by any author for a specified period; and/or notification of the Head of the authors' department or organization.